Open Enrollment for employee benefits is May 15- May 26.
Please read the information below in its entirety.
Enrollment for benefits will be passive this year. This means, if you do nothing during open enrollment, your benefits, (excluding H SA elections and Flexible Spending Accounts (both Medical and Dependent Care) will rollover to the new plan year.
It is HIGHLY ENCOURAGED that you log into the benefit system following the steps detailed below, to review your current benefit elections. Now is the time to change, drop or add to your employee benefits for the July 1, 2023- June 30, 2024, plan year. It’s also a great time to ensure you have all your beneficiaries updated for any applicable coverage(s).
YOU MUST COMPLETE ENROLLMENT IF:
- You want to continue/elect a Flexible Spending Account for Medical or Dependent Care for July 1, 2023-June 30, 2024. If you do not re-elect these plans, they will stop effective June 30, 2023. FSA elections will never roll over since the IRS requires participants to actively re-enroll due to pretax status.
- You have a Health Savings Account (H SA) and want to contribute additional (out of your own pocket) via a payroll deduction to your Health Savings Account for the new plan year. The employer’s contribution will be automatically contributed as applicable.
- You want to change your beneficiaries for any of your current coverages. Do you have a beneficiary for your Wex HSA account, life, or other applicable coverages?
- You want to update or review your current elections and demographic information for you and your covered dependent(s).
PLAN INFORMATION:
- Here is the 2023-2024 Employee Benefit Guide that lists all benefit offers
- Check out our ISD 518 HR/Benefits pages for videos and plan information
- You will receive automated text message reminders and emails from our third-party company PEC. They will come from a phone number of 90835 (or similar).
HOW DO I ENROLL? / NEW BENEFIT ENROLLMENT PROCESS
There are two options to enroll in benefits: Self-serve through the new benefit portal or calling the Benefits Service Center.
- Please note, the calculations in the system are estimated costs and subject to change.
- Groups in active negotiation year (like teachers), your employer/board share for health insurance is estimated. This amount is subject to change pending the ratification of your master agreement.
- You can enroll and/or waive coverages online through the new “self-serve” benefit portal.
- Here is the link: https://trustmark.benselect.com/enroll/login.aspx?ReturnUrl=%2fenroll
- Here is the link: https://trustmark.benselect.com/enroll/login.aspx?ReturnUrl=%2fenroll
- Here are helpful guides and a video showing you how to enroll via the online portal.
- Benefit Portal Handout Guide Direct Link: https://drive.google.com/file/d/1SThOVC23khKWS_sxSOStGfDBvgXmxTJi/view?usp=sharing
- Benefit Portal Video Guide Link: https://assuredpartners-my.sharepoint.com/:v:/p/matthew_hill/ER6G05fBNghFgsyifBu5KcABMf-bHLolAkizpw2OO7IM4w?e=So8RlT
- As you navigate through the screens, also be sure to review and/or update any:
- Demographics like, address, names, and phone numbers for you and dependent(s)
- Beneficiaries (This is very important to confirm each year!)
- You are also able to complete your enrollment by calling the benefit line at the information below.
- PEC Benefit Service Center at 1-855-441-6259
- Monday- Friday: 8:00AM -7:00PM
- Saturday: 9:00AM – 3:00 PM
- PEC Benefit Counselors are fluent in Spanish
- PEC Benefit Service Center at 1-855-441-6259
- After Enrollment, you will receive a confirmation page detailing your elected and waived coverages. Be sure to review these carefully to ensure everything is correct. This is what you will be locked into for a year. You cannot drop, add or change any coverages after open enrollment without a qualifying life event.
HR/ BENEFIT SUPPORT
HR will be holding individual meetings in each location for anyone who has benefit questions or wants additional support enrolling online. Meetings are not required, as we encourage you to enroll online via the benefit portal. See the schedule and link below to book out a time, if desired.
https://www.signupgenius.com/go/10c0e4eaaa829a1f8c16-open#/
Building | Date: | Time: | Room Number |
District Office | Monday, May 15 | 7:30AM – 4:30 PM | District Office- |
Worthington High School | Tuesday, May 16 | 7:30AM – 4:30 PM | Trojan Tower |
Learning Center & Community Education | Wednesday, May 17 | 7:30AM – 4:30 PM | ABE Classroom 327 |
Intermediate School | Thursday, May 18 | 7:30AM – 4:30 PM | Room 505 |
Worthington Middle School | Monday, May 22 | 7:30AM – 4:30 PM | Small Conference Room |
Prairie Elementary | Tuesday, May 23 | 7:30AM – 4:30 PM | Conference Room 142 |
QUESTIONS FOR THE HEALTH PLAN?
- Sanford Health Plan Representatives will also be in house two dates for those of you that would like to speak with a rep. in person.
- Tuesday, May 16- 9:00AM – 2:00 PM at the High School Trojan Tower
- Monday, May 22 – 8:00AM – 1:00PM at the Middle School Small Conference Room
- You can also submit questions online at this link: www.sanfordhealthplan.com/employers/broad-focused
403(b)
- 403(b) salary reduction forms are due to Jodi Bohn in payroll prior to July 1, 2023.
- If you are newly eligible for a 403(b), have an increase in your district match or wish to start a 403(b) election, you will be required to turn in a 403 (b) Salary Reduction Form. These will not be listed in the PEC benefit enrollment system.
- Here is the 403(b) Salary Reduction Form
- Here is the list of local 403(b) providers and the approved vendors.
WHAT DO I NEED TO DO IF I AM RETIRING OR RESIGNING?
- Staff who are retiring or resigning will need to enroll or waive benefits as instructed above.
- Teachers and Paras leaving the district have insurance through August 31, 2023.
- Direct communication and instructions have been sent to each of you.
- All must complete an Exit review with ISD 518 prior to departure from the district.
QUESTIONS?
- Kelsey Hagen – Email: kelsey.hagen@isd518.net; Phone: 507-727-1109